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Identification

Reference Number: 22041782
Request ID:00-0000000
Date First Offered12/19/2017
Title: THA - 18-0010 Out-of-State Registration Retrieval Services

Agency Reference Number: THA
Agency:THA - Toll Highway Authority
Purchasing Agency:THA - Toll Highway Authority
Purchasing Agency SPO:Victoria Santiago

Status: Closed

Overview

Description and Specifications:
The Illinois Tollway is issuing an emergency contract to allow for Law Enforcement Systems, LLC (LES) to continue to provide Out-of-State Registration Retrieval Services. The services provided within this contract allow for the continuation of violation revenue collection efforts. LES, the current vendor under contract, uses the license plate information provided by the Tollway’s back office system provider to gather registered vehicle owner information from the department of motor vehicles from United States jurisdictions and Canadian provinces.

The Tollway must issue notices within 90-days of the violation or they become ineligible for fines. Without these services in place, the Tollway will jeopardize $250,000 to $450,000 in revenue per week.

This emergency purchase is necessary to ensure services continue until we get the new contract up and running to performance standards. The Tollway must issue this emergency contract in order to prevent a serious disruption in critical State services that affect the collection of substantial State revenues.

Key Information

Notice Type:Emergency Procurement

Published:12/21/2017
Notice Expiration Date:05/03/2018
Emergency Justification:The Illinois Tollway is issuing an emergency contract to allow for Law Enforcement Systems, LLC (LES) to continue to provide Out-of-State Registration Retrieval Services. The services provided within this contract allow for the continuation of violation revenue collection efforts. LES, the current vendor under contract, uses the license plate information provided by the Tollway’s back office system provider to gather registered vehicle owner information from the department of motor vehicles from United States jurisdictions and Canadian provinces. LES then returns the registered vehicle information which includes the name and address of the registered owner thus enabling the Tollway to pursue the violators for toll collection, fees, and fines. Per policy, the Tollway must issue notices within 90-days of the violation or they become ineligible for fines. Without these services in place, the Tollway will jeopardize $250,000 to $450,000 in revenue per week.
The Tollway issued a competitive bid and awarded it on 8/21/17 (IPB #22040567). On 9/5/17, one of the six bidding vendors filed a protest with the Office of the Chief Procurement Officer. On 12/12/17, the Chief Procurement Officer issued a letter denying the protest however, this emergency purchase is necessary to ensure services continue until we get the new contract up and running to performance standards. The Tollway has processed two (2) small purchase contracts, with the current contract not due to expire until February 14, 2018; however, funding is being depleted and will not suffice until then. Currently, expenditures for these services are approximately $50,000 per month. In 2016, the Tollway invested $475,000 in these services for a return of that investment at $13 million dollars. The Tollway must issue this emergency contract in order to prevent a serious disruption in critical State services that affect the collection of substantial State revenues.
Accordance with Admin Rule:Minimize serious disruption to critical state services that affect health, safety, or collection of substantial state revenues

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:General Services

Total Amount of Award:$300,000.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Estimated
Length of Initial Term:3
Contract Begin Date:01/10/2018
Contract End Date:04/10/2018
Renewal Terms:0

Bidder(s)


Number of Responding Bidders:0
Number of Unsuccessful Bidders:0
Total Number Awarded:0

Listing of All Bidders/Offerors Considered But Not Selected:
N/A
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
LAW ENFORCEMENT SYSTEMS, LLC ("LES")$300,000.000%0%

Notice Contact
Name: Desiree Liberti
Street Address:2700 Ogden Avenue
City:Downers Grove
State:IL
Zip Code:60515
Phone: 630-241-6800
Fax Number:630-795-7908
EMail Address:Desiree.Liberti@getipass.com

Class Code

Class Codes:

NIGP Code

NIGP Commodity/Service Code:920 22 Data Preparation and Processing Services (Including Bates Co...
920 24 Data Conversion Services
920 41 Retrieval Services; Information
946 33 Collection Services; Financial Debt
962 93 Vehicle Registration Services


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