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Identification

Reference Number: 22018146
Request ID:
Date First Offered11/10/2009
Title:DPH - IBCCP Cornerstone Components FY10 Maintenance and Enhancements

Agency Reference Number:06100011
Agency:DPH - Public Health
Purchasing Agency:DPH - Public Health
Purchasing Agency SPO:Gwyn Gurgens

Status: Closed

Overview

Description and Specifications:
On behalf of the Illinois Department of Public Health (IDPH), the Illinois Department of Central Management Services is giving notice of intent to purchase annual maintenance, support and upgrades for the Illinois Breast and Cervical Cancer Program (IBCCP) components of the Cornerstone Data System from the Illinois Primary Health Care Association (IPHCA):
http://www.iphca.org/
The IPHCA manages statewide health care data for various Department of Human Services and Department of Public Health programs. The IPHCA also provides help desk services, infrastructure support and equipment refreshment for the 37 IBCCP Lead Agencies to capture critical Federally mandated Program data.
Contract start date is an estimate. Actual start date will be no sooner than last signature on contract or execution, whichever occurs last, but not prior to notice expiration date, and will expire on 06/30/2010.

Key Information

Notice Type:Sole Economically Feasible Source
Notice Stage:
<Select Notice Stage>

Published:11/10/2009
Notice Expiration Date:11/24/2009
Sole Source Only Justification:IPHCA has sole proprietorship over the communications infrastructure, technical expertise, systems licenses, and human resources required to support the Cornerstone Data System. IPHCA provides training on system procedures, supplies, installs, and supports the system technical infrastructure. IPCHA also maintains and operates a sophisticated help desk structure which links system users with software specialists, technical consultants, and State of Illinois staff. Transition of this support to another vendor, presuming one exists, would result in significant service interruption due to the enormous task of shifting ownership, re-establishing procedures, purchasing equipment and building knowledge. Costs associated with a service transition would greatly surmount any cost-savings realized by selecting another vendor through a competitive bid.
Any challenge to this Notice must be submitted in writing within 14 days of the published date and to the person identified below. Late challenges will not be considered. Only a challenge with documentation which sufficiently demonstrates and proves a prospective vendor’s ability to meet all specifications and other requirements of the Agency making the award will be considered. The documentation must indicate a price equal to or lower than the amount shown in this Notice.
Accordance with Admin Rule:Compatibility of equipment, accessory, parts, or service is paramount consideration

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:

Relevant Category:IT

Total Amount of Award:$75,000.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:The proposed FY10 budget is limited at $75,000. $50,000 will be paid with federal funds and $25,000 in General Revenue Funds (GRF) for maintenance of the IBCCP components. The budget allows for 938 hours of software support, testing and quality assurance, application and development at a blended hourly rate of $80. This blended hourly rate is reasonable, based on comparison to other contracts for programming and system maintenance services.
Length of Initial Term:12
Contract Begin Date:11/30/2009
Contract End Date:06/30/2010
Renewal Terms:N/A

Bidder(s)


Number of Responding Bidders:0
Number of Unsuccessful Bidders:0
Total Number Awarded:0

Listing of All Bidders/Offerors Considered But Not Selected:
The "Bidder(s)" section is not applicable; This Notice serves to formally announce the State's intent to enter into a Sole Economically Feasible Source Contract.
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Illinois Primary Health Care Association$75,000.00

Notice Contact
Name: Diego Estrella
Street Address:100 W. Randolph St.
JRTC 4-500
City:Chicago
State:IL
Zip Code:60601
Phone: 312.814.6919
Fax Number:312.814.6886
EMail Address:diego.estrella@illinois.gov

Class Code

Class Codes:E110 EDP; Consulting Services
E130 EDP; Programming Services
E210 EDP; Hardware Maintenance
E350 EDP; Software Maintenance

NIGP Code

NIGP Commodity/Service Code:


Attachments

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