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Identification

Reference Number: 22038406
Request ID:16-96078
Date First Offered04/08/2016
Title:DHS Elgin Mental Health Center Fire Alarm System Repair and Maintenance

Agency Reference Number:66B5911527
Agency:DHS - Human Services
Purchasing Agency:DHS - Human Services
Purchasing Agency SPO:Megan Seitzinger

Status: Closed

Overview

Description and Specifications:
The Illinois Department of Human Services is seeking to award a contract to Fox Valley Fire and Safety to provide repair and maintenance services to the fire alarm system at the Elgin Mental Health Center located at 750 S. State St, Elgin, Illinois.

The initial term of this contract shall not exceed $167,330.25 without a formal change order.

Key Information

Notice Type:Contract Amended

Published:05/09/2016
Notice Expiration Date:08/08/2017

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:Facilities

Total Amount of Award:$282,252.68 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Total amount of award includes:

Repair and maintenance services during normal business hours Monday - Friday, 8:00am - 4:00pm - 100 hours estimated annually x $112.00 per hour = $11,200.00 estimated annual total.

Repair and maintenance services outside normal business hours - after 4:00 Monday - Friday and on Saturdays - 54 hours estimated annually x $168.00 per hour = $9,072.00 estimated annual total.

Repair and maintenance services on Sundays and Holidays - 12 hours estimated annually x $224.00 per hour = $2,688.00 estimated annual total.

Fire alarm system quarterly inspections - 4 inspection x $3,040.00 per inspection = $12,160.00 estimated annual total.

Sprinkler system quarterly inspections - 4 inspections x $675.00 per inspection = $2,700.00 estimated annual total.

Semi-annual inspection and maintenance of Sapphire Dry Chemical extinguisher system - 2 inspections x $300.00 per inspection = $600.00 estimated annual total.

Annual testing and flushing of fire hydrants - 42 hydrants x $100.00 per hydrant = $4,200.00 estimated annual total.

Annual inspection and recharging of Ansul Hood tanks - 4 tanks x $104.50 per tank = $418.00 estimated annual total.

Annual inspection of ABC pressurized fire extinguishers - 181 extinguishers x $2.25 per extinguisher = $407.25 estimated annual total.

Annual recharging of extinguishers "as needed" - 30 extinguishers x $11.05 per extinguisher = $331.50 estimated annual total.

Estimated cost of supplies/materials used annually to perform services - $10,000.00 + 20% vendor mark-up = $12,000.00.

Estimated annual total = $55,776.75.

Initial three (3) year term - 3 years x $55,776.75 = $167,330.25.

Renewal options = 2% increase each year. 1st renewal - $55,776.75 + 2% = $56,892.29. 2nd renewal - $56,892.29 + 2% = $58,030.14 = $114,922.43 total for renewals.

Total estimated contract award = $282,252.68.
Length of Initial Term:36
Contract Begin Date:07/01/2016
Contract End Date:06/30/2019
Renewal Terms:2

Bidder(s)


Number of Responding Bidders:2
Number of Unsuccessful Bidders:1
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Shambaugh & Son, LP
Source Selection:IFB

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Fox Valley Fire and Safety$282,252.680%0%

Notice Contact
Name: Samantha Morgan
Street Address:401 N. 4th Street
Centrum North, 2nd Floor
City:Springfield
State:IL
Zip Code:62702
Phone: 217-782-0706
Fax Number:217-557-9044
EMail Address:Samantha.Morgan@illinois.gov

Class Code

Class Codes:

NIGP Code

NIGP Commodity/Service Code:340 00 FIRE PROTECTION EQUIPMENT AND SUPPLIES - All
340 15 Fire and Medical Alert Systems
340 16 Fire Alarm Systems; Power Sirens; and Controls
340 20 Fire Detecting Equipment
936 00 EQUIPMENT MAINTENANCE AND REPAIR SERVICES FOR GENERAL EQUIPM...
936 09 Alarm Equipment Maintenance/Repair (Fire; etc;)
936 27 Emergency Warning Systems Maintenance and Repair (Including ...
990 00 SECURITY; FIRE; SAFETY; AND EMERGENCY SERVICES - All
990 05 Alarm Services


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