Reference Number: 22042053
Request ID:
Date First Offered02/16/2018
Title:Sole Source - Carrel Desks

Agency Reference Number:18RI116008
Agency:SOS - Secretary of State
Purchasing Agency:SOS - Secretary of State
Purchasing Agency SPO:Lisa Brockway; Matthew Brown; Jamie Booker

Status: Closed


Description and Specifications:
The Illinois Secretary of State is giving notice of intent to award a contract as a Sole Source/Sole Economically Feasible Source to Smith Carrel for the following: Smith Carrel is a manufacturer of carrel desks that are used in our driving facilities to house the autotest units. The carrels are specifically manufactured to meet the Secretary of State's need of color and size. It is important to meet these specifications so all of our autotest sites are uniform statewide throughout our facilities. It would be nearly impossible for another vendor to manufacture the color and size at the speed of Smith Carrel.

A hearing is scheduled for 2:00 p.m. on March 2, 2018 at the Michael J. Howlett Building, 501 S. Second St., Room 116, Springfield, IL 62756. Call in information for those unable to attend in person will be provided upon request. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for a public hearing by an interested party or written comments must be made by Wednesday February 28 at 2:00 p.m. standard time.

The hearing will be cancelled unless an interested party submits written comments or makes a written request for public hearing by Wednesday February 28, 2018 at 2:00 p.m. If a public hearing is requested, ILSOS shall present testimony for or against the awarding of a sole source contract. The purpose of this hearing will be to receive information from the public as to whether a contract award by Sole Source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at hearing. After consideration of the testimony, the Chief Procurement Officer may approve the request to contract by the sole source procurement method

Key Information

Notice Type:Sole Economically Feasible Source
Notice Stage:
Hearing Cancellation Notice

Notice Expiration Date:03/02/2018
Sole Source Only Justification:Smith Carrel is the only vendor that can produce the color, size, and quantity of carrel desks in a timely matter for all of the driving facilities statewide to maintain a uniform testing standard.
Accordance with Admin Rule:< Compatibility of equipment, accessory, parts, or service is paramount consideration

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:Equipment

Total Amount of Award:$62,548.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:
Length of Initial Term:4
Contract Begin Date:03/05/2018
Contract End Date:06/30/2018
Renewal Terms:0


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Smith Carrel Co Inc$62,548.000%0%

Notice Contact
Name: Jamie Booker
Street Address:501 S. 2nd Street, Room 116
Zip Code:62756
Phone: 217-782-0828
Fax Number:217-524-0785

Class Code

Class Codes:


NIGP Commodity/Service Code:425 00 FURNITURE: OFFICE - All


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