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Identification

Reference Number: 22041850
Request ID:18-109695
Date First Offered01/11/2018
Title: THA - 18-0020 ERP Implementation Services

Agency Reference Number: THA
Agency:THA - Toll Highway Authority
Purchasing Agency:THA - Toll Highway Authority
Purchasing Agency SPO:Victoria Santiago

Status: Closed

Overview

Description and Specifications:
The Illinois Tollway is issuing an emergency contract with Deloitte Consulting for the continuation of implementation services of the State of Illinois ERP solution which will accomplish the following objectives:
- Streamline operations;
- Replace aging and difficult-to-maintain technology infrastructure and custom software;
- Improve management access to information; and
- Enhance automated reporting and compliance.

These implementation services began over a year ago and have been performed via an intergovernmental agreement (IGA) between the Tollway and DoIT. Deloitte is under contract with DoIT to provide implementation services, and the Tollway has utilized Deloitte services through the IGA with DoIT. The IGA funding has been depleted so additional funding is required in order to continue these efforts. As the Tollway moved forward with a change order to increase the value of the IGA, it was learned that DoIT would not be able to complete a change order allowing the Tollway to proceed. Continuing with Deloitte to complete the implementation is the only practical and economically feasible solution for the Tollway. The Tollway has targeted a go-live date for ERP of July 1, 2018, and this emergency contract is intended to continue the implementation that has been underway for the past year. Proceeding with any other vendor would come with substantial (multimillion dollar) additional cost implications.

The Tollway has expended over a year's worth of time and money to design and advance on the implementation of a Tollway specific ERP solution that functionally aligns with the State solution. Thousands of hours have been invested to date to ensure that Tollway business requirements are effectively addressed within the State solution. To select an alternative System Integrator (SI) at this point would negate the work efforts expended thus far and result in significant cost increases to restart the effort with a new SI. Additionally, to stop at this point would also negate the work efforts expended and result in significant cost increases to restart the effort at a later date. Either option does not include the loss of employee goodwill in relation to starting and stopping this effort, and the very likely loss of much of the benefit of the work done to date. In addition, selecting a new SI would also increase the risk to the Tollway of missed requirements due to loss of continuity between how each SI manages projects. To add in a new SI for this contract and to have Deloitte continue in parallel on the original work would make this implementation more complex and add significant levels of risk to an already challenging project.

Key Information

Notice Type:Emergency Procurement

Published:01/12/2018
Notice Expiration Date:04/20/2018
Emergency Justification:The IGA funding has been depleted so additional funding is required in order to continue these efforts. As the Tollway moved forward with a change order to increase the value of the IGA, it was learned that DoIT would not be able to complete a change order allowing the Tollway to proceed. Continuing with Deloitte to complete the implementation is the only practical and economically feasible solution for the Tollway. The Tollway has targeted a go-live date for ERP of July 1, 2018, and this emergency contract is intended to continue the implementation that has been underway for the past year. Proceeding with any other vendor would come with substantial (multimillion dollar) additional cost implications.

The Tollway has expended over a year's worth of time and money to design and advance on the implementation of a Tollway specific ERP solution that functionally aligns with the State solution. Thousands of hours have been invested to date to ensure that Tollway business requirements are effectively addressed within the State solution. To select an alternative System Integrator (SI) at this point would negate the work efforts expended thus far and result in significant cost increases to restart the effort with a new SI. Additionally, to stop at this point would also negate the work efforts expended and result in significant cost increases to restart the effort at a later date. Either option does not include the loss of employee goodwill in relation to starting and stopping this effort, and the very likely loss of much of the benefit of the work done to date. In addition, selecting a new SI would also increase the risk to the Tollway of missed requirements due to loss of continuity between how each SI manages projects. To add in a new SI for this contract and to have Deloitte continue in parallel on the original work would make this implementation more complex and add significant levels of risk to an already challenging project.
Accordance with Admin Rule:Minimize serious disruption to critical state services that affect health, safety, or collection of substantial state revenues

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:General Services

Total Amount of Award:$8,985,764.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Estimated
Length of Initial Term:90
Contract Begin Date:01/11/2018
Contract End Date:04/11/2018
Renewal Terms:0

Bidder(s)


Number of Responding Bidders:0
Number of Unsuccessful Bidders:0
Total Number Awarded:0

Listing of All Bidders/Offerors Considered But Not Selected:
N/A
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Deloitte Consulting LLP$8,985,764.000%0%

Notice Contact
Name: Jennifer Soldat
Street Address:2700 Ogden Avenue
City:Downers Grove
State:IL
Zip Code:60515
Phone: 630-241-6800
Fax Number:630-795-7908
EMail Address:jsoldat@getipass.com

Class Code

Class Codes:

NIGP Code

NIGP Commodity/Service Code:209 00 COMPUTER SOFTWARE FOR MINI AND MAINFRAME - All
918 00 CONSULTING SERVICES - All
918 04 Accounting/Auditing/Budget Consulting
918 06 Administrative Consulting
918 21 Business Consulting; Large
918 29 Computer Software Consulting
918 75 Management Consulting


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