Reference Number: 22040637
Request ID:17-105541
Date First Offered05/23/2017
Title:Medical Cannabis Registry System FY18 Maintenance

Agency Reference Number:17-105541 / 18-018a
Agency:DPH - Public Health
Purchasing Agency:DPH - Public Health
Purchasing Agency SPO:Denise Hudson

Status: Closed


Description and Specifications:
The Illinois Department of Public Health (DPH) and the Illinois Department of Agriculture (AGR) are giving notice of intent to award a contract as a Sole Source to: MicroPact Global, Inc. (formerly Iron Data Solutions, Inc.)

This procurement is required for the Illinois Department of Public Health (DPH) to meet the mandates contained in the Compassionate Use of Medical Cannabis Pilot Program Act (Act), P.A. 98-0122 [410 ILCS 130]. The Act, effective on January 1, 2014, requires the Department to implement a registration system for qualifying patients and caregivers within 180 days of the effective date. DPH has promulgated rulemaking for the Medical Cannabis Registry Program and intends to accept applications from qualifying patients and caregivers by September 1, 2014. The Act provides very stringent timeframes for approving patient/caregiver applications and issuing registry identification cards.

In order to comply with the provision of the Act, DPH must procure a comprehensive IT registry system for managing the application process for qualifying patients and caregivers. It is estimated that 75,000 to 100,000 persons will seek to apply for a Medical Cannabis Registration Identification Card in the first year. The Act stipulates if DPH fails to issue an approval or denial of an application within 30 days, the qualifying patient shall be deemed approved and may use a copy of the registration application in lieu of a registration card issued by the Department.

The Medical Cannabis Patient Registry (Registry) must be HIPAA compliant and must not be linked with other databases to protect patient confidentiality.

Based on the requirements of The Compassionate Use of Medical Cannabis Pilot Program Act, the Department of Financial and Profession Regulation (DFPR), Department of Public Health (DPH), Department of Agriculture (AGR) and Illinois State Police (ISP) need to share and cross check certain licensing and person related information. Iron Data is currently in use as licensing software for DFPR and has the needed capabilities to successfully license, register and provide information sharing between agencies. AGR will use this software to register, license and track Cultivation Center owners, investors, employees and related fees. Without a proper data sharing system, needed information may not be reported between agencies causing public and patient safety issues and well as problems with the holistic structure of the program. This is a four year pilot and it is critical that the process, system and database design routinely produce critical performance and impact metrics for the 2018 legislative considerations.

A hearing is scheduled for 2:00 p.m. on June 7, 2017 at the Stratton Office Building, 401 S. Spring St., Room 511, Springfield, IL 62706. Call-in information for those unable to attend in person will be provided upon request. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for a public hearing by an interested party or written comments shall be made by Friday, June 2, 2017 at 5:00 p.m. to:

Dianne Richman
712 Stratton Office Building
401 S. Spring Street
Springfield, Il 62706
Phone: 217-670-9646
Fax: 217-558-1399

The hearing will be cancelled, unless an interested party submits a written request for public hearing by June 2, 2017 at 5:00 p.m. to the notice contact listed above.
If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the sole source determination as described in this notice. The purpose of the hearing will be to receive information from the public regarding whether a sole source award is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at the hearing.

After consideration of the testimony, the Chief Procurement Officer may approve the purchasing agency's request to contract by the sole source procurement method.

Key Information

Notice Type:Sole Source
Notice Stage:
Hearing Notice of Decision Upheld

Notice Expiration Date:06/20/2017
Sole Source Only Justification:Without this procurement of a system already in use in a state agency it will be impossible to meet the legislative mandates expected of the Department in the timeframe required. This request for maintenance, technical assistance and licenses for a proprietary data system.
Accordance with Admin Rule:< Compatibility of equipment, accessory, parts, or service is paramount consideration

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:IT

Total Amount of Award:$197,325.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:
Length of Initial Term:12
Contract Begin Date:07/01/2017
Contract End Date:06/30/2018
Renewal Terms:0


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
MicroPact Global, Inc.$197,325.000%0%

Notice Contact
Name: Dianne Richman
Street Address:712 Stratton Office Building
401 S. Spring Street
Zip Code:62706
Phone: 217-670-9646
Fax Number:217-558-1399

Class Code

Class Codes:


NIGP Commodity/Service Code:920 45 Software Maintenance/Support


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