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Identification

Reference Number: 22042448
Request ID:18-108863
Date First Offered05/04/2018
Title:Sprinkler and Fire Alarm Repair and Maintenance Services for Ludeman

Agency Reference Number:59X9519015
Agency:DHS - Human Services
Purchasing Agency:DHS - Human Services
Purchasing Agency SPO:David Papp; Monique N Wantland

Status: Closed

Overview

Description and Specifications:
The Illinois Department of Human Services is seeking to award a contract to Shambaugh & Son, LP to inspect, test, and service the sprinkler and fire alarm systems at the Elisabeth Ludeman Center located at 114 N. Orchard Drive, Park Forest, Illinois.

The initial term of this contract shall not exceed $215,304.00 without a formal change order.

Key Information

Notice Type:Contract Award Notice

Published:06/20/2018
Notice Expiration Date:07/05/2018

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:Facilities

Total Amount of Award:$365,365.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:The total amount of award includes the following:

Sprinkler system - 4 quarterly inspections - $2,925.00 per inspection x 4 = $11,700.00.

Fire alarm system - 2 semi-annual inspection/tests - $12,420.50 per inspection/test x 2 = $24,841.00.

Annual fire alarm sensitivity testing - $2.00 per detector x 2,600 detectors = $5,200.00.

Repairs during normal business hours of 8:00am - 4:30pm Monday - Friday - $126.00 per hour x 140 estimated hours annually = $17,640.00.

Repairs after 4:30pm Monday - Friday and on Saturdays - $176.40 per hour x 35 estimated hours annually = $6,174.00.

Repairs on Sundays and holidays - $214.20 per hour x 15 estimated hours annually = $3,213.00.

Estimated annual cost of parts, supplies, and/or materials = $3,000.00.

Estimated annual total = $71,768.00.

Initial term of 3 years = $71,768.00 x 3 years = $215,304.00. Plus option of two 1-year renewals - first renewal = $73,922.00 and second renewal = $76,139.00 for total of $150,061.00.

Estimated total contract award = $365,365.00.
Length of Initial Term:36
Contract Begin Date:07/09/2018
Contract End Date:06/30/2021
Renewal Terms:2

Bidder(s)


Number of Responding Bidders:3
Number of Unsuccessful Bidders:2
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
The Stone Group
Reliable Fire Equipment Co. d/b/a Reliable Fire & Security
Source Selection:IFB

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Shambaugh & Son, LP$365,365.000%0%

Notice Contact
Name: Samantha Morgan
Street Address:401 N. 4th Street
Centrum North, 2nd Floor
City:Springfield
State:IL
Zip Code:62702
Phone: 217-782-0706
Fax Number:217-557-9044
EMail Address:Samantha.Morgan@illinois.gov

Class Code

Class Codes:

NIGP Code

NIGP Commodity/Service Code:936 00 EQUIPMENT MAINTENANCE AND REPAIR SERVICES FOR GENERAL EQUIPM...
936 09 Alarm Equipment Maintenance/Repair (Fire; etc;)
936 33 Fire Protection Equipment and Systems Including Fire Hydrant...
990 05 Alarm Services
990 42 Fire and Safety Services


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