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Identification

Reference Number: 22042892
Request ID:
Date First Offered08/24/2018
Title:Emergency Roof Repairs at Menard Correctional Center

Agency Reference Number:120-175-134
Agency:CDB - Capital Development Board
Purchasing Agency:CDB - Capital Development Board
Purchasing Agency SPO:Ken Morris

Status: Closed

Overview

Description and Specifications:
The Menard Correctional Center's South Inmate Dining Room (Building No. C0522) has a failed roofing system, causing several leaks throughout the building. The roofing system is beyond repair and needs replaced as soon as possible in order to protect the interior surfaces and furnishings of the building. Further deterioration of the roofing system could also lead to structural damage to the building. Whenever it rains the dining room floods heavily, making it impossible to utilize the facility due to the unsanitary environment for the staff and inmates. Considering the time frames needed for design, bidding and award procedures, replacement of the roof at Menard Correctional Center's Inmate Dining Room under the existing processes would likely not begin until next Spring. For this reason, an emergency purchase is necessary to expedite the replacement of the roof and protect against the threat to public health and safety, to minimize serious disruption in critical state services and to protect against further damage to the building.

Key Information

Notice Type:Emergency Procurement

Published:08/24/2018
Notice Expiration Date:11/30/2018
Emergency Justification:The Menard Correctional Center's South Inmate Dining Room (Building No. C0522) has a failed roofing system, causing several leaks throughout the building. The roofing system is beyond repair and needs replaced as soon as possible in order to protect the interior surfaces and furnishings of the building. Further deterioration of the roofing system could also lead to structural damage to the building. Whenever it rains the dining room floods heavily, making it impossible to utilize the facility due to the unsanitary environment for the staff and inmates. Considering the time frames needed for design, bidding and award procedures, replacement of the roof at Menard Correctional Center's Inmate Dining Room under the existing processes would likely not begin until next Spring. For this reason, an emergency purchase is necessary to expedite the replacement of the roof and protect against the threat to public health and safety, to minimize serious disruption in critical state services and to protect against further damage to the building.
Accordance with Admin Rule:Danger to public health/safety, Minimize serious disruption to critical state services that affect health, safety, or collection of substantial state revenues, Protect against further damage to state property

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:Facilities

Total Amount of Award:$50,000.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:The scope of work provides for removing and replacing approximately 13,000 square feet of EPDM and removing approximately 7,000 of shingle roofing and replacing it with standing seam metal roofing. The scope also provides for replacing all attendant accessories including trim, edge metal, gutters and downspouts. Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the drawings and specifications provided by the A/E of record and approved by CDB. Services provided under this procurement should not exceed $50,000.00, which is a place-holder prior to entering into a Construction Contract, without prior authorization from the Capital Development Board in consultation with the Chief Procurement Office.Joiner Sheet Metal & Roofing, Inc. was selected because they are very familiar with the site, have recently completed other roof work on another section of the same building, have the necessary security clearance, and can provide immediate services for this emergency situation.
Length of Initial Term:3
Contract Begin Date:08/24/2018
Contract End Date:11/21/2018
Renewal Terms:0

Bidder(s)


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
N/A
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Joiner Sheet Metal and Roofing, Inc.$50,000.000%0%

Notice Contact
Name: Gerald Burlingham
Street Address:401 So. Spring St.
Wm Stratton Bldg Rm 318
City:Springfield
State:IL
Zip Code:62704
Phone: 217-836-0185
Fax Number:217-558-1399
EMail Address:gerald.burlingham@illinois.gov

Class Code

Class Codes:

NIGP Code

NIGP Commodity/Service Code:770 00 ROOFING MATERIALS AND SUPPLIES - All


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