Reference Number: 22040769
Request ID:17-105931
Date First Offered05/03/2017
Title:CMS - eRecruiting Statewide Job Posting and Employment Application Grading Syste

Agency Reference Number:416
Agency:CMS - Central Management Services
Purchasing Agency:CMS - Central Management Services
Purchasing Agency SPO:Ellen Daley; Arthur Moore; Amy Adams; Tom Sestak

Status: Closed


Description and Specifications:
The need is to provide a one-year contract with the existing vendor to continue identical services that are currently being provided, until such time adequate funds and resources are allocated to fully replace the current web application and associated support services. The existing legislatively mandated statewide Job Posting/Employment Application Grading system took several years to build and customize into the product that is in service today. Central Management Services will need to explore the ERP contract to determine if this need is met under the current solution. If it is determined that ERP cannot meet this need, CMS will procure a new system. In the interim, we are requesting a one-year contract to support the site. It is strongly suggested and critical to continually maintain services to which the state is legally bound ($84,000 estimated). The alternative of building a system from scratch that meets legislative requirements and business rules with another vendor will take significant time, work-hours and funding (estimated to be $1,000,000 or more). eRecruiting Web Application:,

A hearing is scheduled for 2:00 p.m. on 05/24/2017 at the Stratton Office Building, 401 S. Spring St., Room 510, Springfield, IL 62706. Call-in information for those unable to attend in person will be provided upon request. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for a public hearing by an interested party or written comments shall be made by Friday, May 19, 2017 by 5:00 p.m. to:

Dianne Richman
712 Stratton Office Building
401 S. Spring Street
Springfield, Il 62706
phone: 217-670-9646
Fax: 217-558-1399

The hearing will be cancelled unless an interested party submits written comments or makes a written request for public hearing by Friday, 05/19/2017 at 5:00 p.m. to the notice contact listed above.

If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the awarding of a sole source contract. The purpose of the hearing will be to receive information from the public as to whether contract award by Sole Source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at hearing. After consideration of the testimony, the Chief Procurement Officer may approve the purchasing agency’s request to contract by the sole source procurement method.

NOTICE: The start and end dates of this contract will depend on actual signature dates. The dates provided below are estimated for the purpose of the Illinois Procurement Bulletin hearing notice.

Key Information

Notice Type:Sole Economically Feasible Source
Notice Stage:
Hearing Notice of Decision Upheld

Notice Expiration Date:06/08/2017
Sole Source Only Justification:Years have been invested into customizing the current application to satisfy business needs. The technical requirements documentation to build this system listed over 600 individual specifications necessary to satisfy legislative mandates and business needs. It is not economically feasible to procure a new vendor and rebuild several years worth of customizations that are already in place until we are able to see if the ERP solution will meet this need. Conversely, a one-year contract with the existing vendor would immediately satisfy legislative mandates and business needs with significantly less financial impact.
Accordance with Admin Rule:< Compatibility of equipment, accessory, parts, or service is paramount consideration

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:IT

Total Amount of Award:$84,000.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:estimated
Length of Initial Term:12
Contract Begin Date:07/01/2017
Contract End Date:06/30/2018
Renewal Terms:0


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %, Inc. dba NEOGOV$84,000.000%0%

Notice Contact
Name: Dianne Richman
Street Address:401 South Spring Street
712 Stratton Office Building
Zip Code:62706
Phone: 217-670-9646
Fax Number:217-558-1399

Class Code

Class Codes:


NIGP Commodity/Service Code:208 46 E-Commerce Software (Microcomputer)
208 88 Software; Monitoring


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