Reference Number: 22043099
Request ID:
Date First Offered11/27/2018
Title:Sole Source Talking Book and Braille Services Library Management Software

Agency Reference Number:19SL253004
Agency:SOS - Secretary of State
Purchasing Agency:SOS - Secretary of State
Purchasing Agency SPO:Lisa Brockway; Matthew Brown; Jamie Booker; Kelly Mehring

Status: Closed


Description and Specifications:
The Illinois Secretary of State is giving notice of intent to award a contract as a Sole Source/Sole Economically Feasible Source to Keyston Systems for the following: The Talking Book & Braille Services Library Management Software provides KLAS Management, Software, Reader Advisory Service, On-line Patron Access, & Equipment Services for the BPH Library, along with a Service Level Agreement.

A hearing is scheduled for 2:00 p.m. on December 11, 2018 at the Michael J. Howlett Building, 501 S. Second St., Room 116, Springfield, IL 62756. Call in information for those unable to attend in person will be provided upon request. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for a public hearing by an interested party or written comments must be made by Monday, December 10, 2018 at 2:00 p.m. standard time.

The hearing will be cancelled unless an interested party submits written comments or makes a written request for public hearing by Monday, December 10, 2018 at 2:00 p.m. If a public hearing is requested, ILSOS shall present testimony for or against the awarding of a sole source contract. The purpose of this hearing will be to receive information from the public as to whether a contract award by Sole Source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at hearing. After consideration of the testimony, the Chief Procurement Officer may approve the request to contract by the sole source procurement method.

Key Information

Notice Type:Sole Economically Feasible Source
Notice Stage:
Hearing Cancellation Notice

Notice Expiration Date:12/11/2018
Sole Source Only Justification:KLAS software is the product of Keystone Systems Inc. They license directly with the end customer and provide on-going support and maintenance services directly to the end user. No other entity can provide these services for KLAS.
Accordance with Admin Rule:< Item is patented or copyrighted and only available from holder of patent/copyright

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:Other

Total Amount of Award:$102,973.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:
Length of Initial Term:12
Contract Begin Date:07/01/2018
Contract End Date:06/30/2019
Renewal Terms:0


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Keystone System Inc$102,973.000%0%

Notice Contact
Name: Lisa Brockway
Street Address:501 S 2nd Street
Room #116
Zip Code:62756
Phone: 217-785-5169
Fax Number:217-524-0785

Class Code

Class Codes:


NIGP Commodity/Service Code:956 35 Internet Database Subscriptions
956 38 Library Services (Not Otherwise Classified)
956 70 Research Services (Other Than Business)


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