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Identification

Reference Number: 22036201
Request ID:15-90352
Date First Offered05/27/2015
Title:FY16 Alton MHC HVAC Repair and Maintenance Services

Agency Reference Number:62BU023001
Agency:DHS - Human Services
Purchasing Agency:DHS - Human Services
Purchasing Agency SPO:Cindy Krebs

Status: Closed

Overview

Description and Specifications:
The Illinois Department of Human Services is seeking to award a contract to Henson Robinson Company to provide heating, ventilation and air conditioning (HVAC) repair and maintenance services at the Alton Mental Health Center located at 4500 College Avenue, Alton, Illinois.

The initial term of this contract shall not exceed $155,623.88 without a formal change order.

Key Information

Notice Type:Contract Renewal
Published:06/15/2015
Notice Expiration Date:02/22/2018
Professional & Artistic:No
Small Business Set-Aside:No
Does this solicitation contain a BEP or DBE requirement?:No
Does this solicitation contain a Veteran requirement?:No
Relevant Category:Facilities
The total amount of award includes the following:

Repair and maintenance services during normal business hours Monday - Friday 8:00am - 4:30pm - 275 annual estimated hours x $97.00 per hour = $26,675.00.

Repair and maintenance services outside normal business hours (after 4:30pm Monday - Friday and on Saturdays) - 1 annual estimated hour x $145.00 per hour = $145.00.

Repair and maintenance services on Sundays and Holidays - 1 annual estimated hour x $194.00 per hour = $194.00.

Estimated cost of supplies/materials used annually to perform services - $1,000.00 annual estimate + 15% vendor markup = $1,150.00.

Estimated Annual Grand Total = $28,164.00.

After the first year, the contract will increase 5% each year.

Initial 3 year term will be:
1st year = $28,164.00
2nd year with 5% increase = $29,572.20
3rd year with 5% increase = $31,050.81
Estimated total of 3 year initial term = $88,787.01.

Renewal options as follows:
1st renewal option with 5% increase = $32,603.35
2nd renewal option with 5% increase = $34,233.52
Estimated total of two 1-year renewals = $66,836.87.

Estimated total contract award = $155,623.88.
Length of Renewal Term:36
Contract Begin Date:07/01/2015
Contract End Date:06/30/2018
Remaining Renewal Terms:2
Contract Renewal
Trane U.S., Inc. d/b/a Trane
Cost of Initial Term: (Total Dollar Amount of Initial Term)
Cost of this Renewal: (Total Dollar Amount of Renewal)
Renewal Increase/Decrease:
Change in Specifications:No
Renewal Number: of

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Henson Robinson Company$155,623.880%0%

Notice Contact
Name: Samantha Morgan
Street Address:401 N. 4th Street
Centrum North, 2nd Floor
City:Springfield
State:IL
Zip Code:62702
Phone: 217-782-0706
Fax Number:217-557-9044
EMail Address:Samantha.Morgan@illinois.gov

Class Code

Class Codes:

NIGP Code

NIGP Commodity/Service Code:031 00 AIR CONDITIONING; HEATING; AND VENTILATING EQUIPMENT; - All
031 03 Air Conditioners: Commercial; and Parts and Accessories not ...
031 06 Air Conditioning and Heating: Central Units; and Parts and A...
031 13 Chillers; Heat Exchangers and Receivers
031 21 Compressors; Air Conditioning: Industrial Type; and Parts
031 51 Furnaces; Central Heating Type (Forced Air; Gas Fired)


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