Reference Number: 22042535
Request ID:18-110581
Date First Offered06/04/2018
Title:Elevator Maintenance Services at the Madden Mental Health Center

Agency Reference Number:65XEMS2018
Agency:DHS - Human Services
Purchasing Agency:DHS - Human Services
Purchasing Agency SPO:David Papp; Monique N Wantland

Status: Closed


Description and Specifications:
The Illinois Department of Human Services is seeking to award a contract to Motion Solutions LLC to provide repair and maintenance services to the elevators at the John J. Madden Mental Health Center located at 1200 South First Ave., Hines, Illinois.

The initial term of this contract shall not exceed $64,916.40 without a formal change order.

Key Information

Notice Type:Contract Award Notice

Notice Expiration Date:07/09/2018

Professional & Artistic:No
Small Business Set-Aside:Yes

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:Facilities

Total Amount of Award:$108,194.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Total amount of award includes the following:

Repair and maintenance services during normal business hours Monday - Friday - 60 hours estimated annually x $142.60 per hour = $8,556.00.

Repair and maintenance services after normal business hours Monday - Friday and on Saturdays - 20 hours estimated annually x $189.20 per hour = $3784.00.

Repair and maintenance services on Sundays and holidays - 20 hours estimated annually x $214.94 per hour = $4,298.80.

Estimated cost of parts, materials and supplies used annually = $5,000.00.

Estimated annual total = $21,638.80.

Initial three (3) year term - $21,638.80 x 3 years = $64,916.40. Option of two 1-year renewals of $21,638.80* each = $43,277.60.

*NOTE: Possible increases will be determined based on current prevailing wage rates at the time of each renewal term.

Initial term $64,916.40 + renewal terms $43,277.60 = $108,194.00 total contract award.
Length of Initial Term:36
Contract Begin Date:07/10/2018
Contract End Date:06/30/2021
Renewal Terms:2


Number of Responding Bidders:3
Number of Unsuccessful Bidders:2
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
The Stone Group
Smart Elevators
Source Selection:IFB

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Motion Solutions LLC$108,194.000%0%

Notice Contact
Name: Samantha Morgan
Street Address:401 N. 4th Street
Centrum North, 2nd Floor
Zip Code:62702
Phone: 217-782-0706
Fax Number:217-557-9044

Class Code

Class Codes:


NIGP Commodity/Service Code:910 13 Elevator Installation; Maintenance and Repair


To download file(s), click on filename(s) located below. Not all Notices will have files to download.

File Attachments: