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Identification

Reference Number: 22040703
Request ID:17-104020
Date First Offered05/17/2017
Title:DCFS Council on Accreditation - Sole Source

Agency Reference Number:17-104020
Agency:CFS - Children and Family Services
Purchasing Agency:CFS - Children and Family Services
Purchasing Agency SPO:Sharon Clanton

Status: Closed

Overview

Description and Specifications:
DCFS initiated the accreditation in 1996. Through it's agreement with COA, each individual DCFS office undergoes on-site per visits with COA and the Department's Central Office divisions go through as well, culminating in the Department being accredited as a State Child Welfare Agency. The Department fist became accredited as a State Agency in June 2000 with all of it's offices having gone through their site visits between 1997 and 2000. DCFS has since had each of it/s individual offices undergo site visits and has consistently been reaccredited. IDCFS was only the 2nd state to become accredited and Illinois was the first state to be reaccredited. The Illinois Department of Children and Family Services is considered to be national leader in this area. The Council on Accreditation is the sole vendor who provides this service for the Child Welfare Agencies.

The reaccreditation process will occur over the course of 3 years. Beginning in June 2017, the Department will begin working on the regional Maintenance of Accreditation Reports that are to be completed and submitted to COA by December 2017. In 2018, the Department will need to make various adjustments to procedures and practices to incorporate changes from the newly established 9th edition COA standards that the Department will be reaccredited with. In 2019, the Department will need to prepare and submit self studies for Central Office, Northern Region and Southern Region and undergo site visits at Central Office and Northern Region. In 2020, The Department will prepare and submit self studies for Central and Cook Regions and undergo site visits in Southern, Central and Cook Regions. As the reaccreditation process spans a 3 year period.

Please refer to Sole Source Justification Form attached below.

The Chief Procurement Office for General Services will hold a public hearing to hear testimony and receive comments on the proposed contract as described in the attached document.

HEARING DETAILS: May 24, 2017
TIME: 2:00 PM
LOCATION: Room 511 Stratton Office Building, 401 South Spring St., Springfield, Il. Call-in information for those unable to attend in person will be provided upon request. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for a public hearing by an interested party or written comments shall be made by Friday, May 19, 2017 at 5:00 PM to:

Dianne Richman
712 Stratton Office Building
401 South Spring Street
Springfield, Il 62706
e-mail: Dianne.Richman@illinois.gov
phone: 217-670-9646
fax: 217-558-1399

The hearing will be cancelled, unless an interested party submits a written request for public hearing by May 19, 2017 at 5:00 PM to the notice contact listed above.

If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the sole source determination as described in this notice. The purpose of the hearing will be to receive information from the public regarding whether a sole source award is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at the hearing.

After consideration of the testimony, the Chief Procurement Officer may approve the purchasing agency's request to contract by the sole source procurement method.

Key Information

Notice Type:Sole Source
Notice Stage:
Notice of Intent

Published:05/09/2017
Notice Expiration Date:06/07/2017
Sole Source Only Justification:The reaccreditation process will occur over the course of 3 years. Beginning in June 2017, the Department will begin working on the regional Maintenance of Accreditation Reports that are to be completed and submitted to COA by December 2017. In 2018, the Department will need to make various adjustments to procedures and practices to incorporate changes from the newly established 9th edition COA standards that the Department will be reaccredited with. In 2019, the Department will need to prepare and submit self studies for Central Office, Northern Region and Southern Region and undergo site visits at Central Office and Northern Region. In 2020, The Department will prepare and submit self studies for Central and Cook Regions and undergo site visits in Southern, Central and Cook Regions.As the reaccreditation process spans a 3 year period.

Accreditation has improved agency policies and practices as the accreditation process ensures that policy and practice are consistent with only the highest best practice standards. Accreditation for DCFS has improved the agency's standing with it's stakeholders and with the general public. Improved casework practices within the Department have contributed to improved outcomes for the children and families serviced by the Department. This results in children spending less time in care and in financial savings to the Department. Being accredited ensures that Department's policy and case practices are consistent with nationally recognized best practice standards. It ensures consistency in practice and services to children and families from office to office across the state with improved case practice comes improved outcomes for the children and families served.

Please refer to Sole Source Justification Form attached below.
Accordance with Admin Rule:< Item is patented or copyrighted and only available from holder of patent/copyright

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:General Services

Total Amount of Award:$216,173.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:FY17
6/1/2017-6/30/2017 Interim Review Fee $37,000.00 1/2 of the Interim Fee at $73,304.00

Total FY17 $37,000.00

FY18
7/1/2017-6/30/2018 Interim Review Fee $53,000.00 1/2 of the Interim Fee at $73,304.00 plus site visit fees
7/1/2017-6/30/2018 Reaccreditation Fee $122,173.00
7/1/2017-6/30/2018 Maintenance of Accreditation Fee $4,000.00

Total FY18 $179,173.00
Grant total: $216,173.00
Length of Initial Term:13
Contract Begin Date:06/01/2017
Contract End Date:06/30/2018
Renewal Terms:0 No renewals

Bidder(s)


Number of Responding Bidders:0
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
N/A
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Council on Accreditation$216,173.000%0%

Notice Contact
Name: H. Eugene Gansz
Street Address:406 E Monroe, Station 470
City:Springfield
State:IL
Zip Code:62701
Phone: 217-557-5842
Fax Number:217-557-0635
EMail Address:DCFS.BidBuy@illinois.gov

Class Code

Class Codes:

NIGP Code

NIGP Commodity/Service Code:963 16 Accreditation Fees


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