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Identification

Reference Number: 22040628
Request ID:
Date First Offered04/12/2017
Title:Statewide Housing Locator and Call Center

Agency Reference Number:2017-HDA-SPAR-03
Agency:HDA - Housing Development Authority
Purchasing Agency:HDA - Housing Development Authority
Purchasing Agency SPO:Norm Dixon; Nanzi Cantero

Status: Closed

Overview

Description and Specifications:
This is a notice of Hearing for a Sole source to enter into a new contract with Emphasys Computer Solutions, Inc. to provide hosting and service of an existing stand-alone, web-based Housing Search Locator database, including a call center, accessible by State agency staff, case managers, service providers, and the general public to identify rental housing availability through the state.

The Chief Procurement Office for General Services will hold a public hearing to hear testimony and receive comments on the proposed contract as described in the attached document.

HEARING DETAILS: June 7, 2017
TIME: 2:00 pm
LOCATION: Room 511 Stratton Office Building, 401 South Spring St., Springfield, Il. Call-in information for those unable to attend in person will be provided upon request. Interested parties wishing to request a hearing or submit comments must do so in writing and submit their request to the notice contact. Request for a public hearing by an interested party or written comments shall be made by Friday, June 2, 2017 at 5:00 PM to:

Dianne Richman
712 Stratton Office Building
401 South Spring Street
Springfield, Il 62706
e-mail: Dianne.Richman@illinois.gov
phone: 217-670-9646
fax: 217-558-1399

The hearing will be cancelled, unless an interested party submits a written request for public hearing by Friday, June 2, 2017 at 5:00 PM to the notice contact listed above.

If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the sole source determination as described in this notice. The purpose of the hearing will be to receive information from the public regarding whether a sole source award is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at the hearing.

After consideration of the testimony, the Chief Procurement Officer may approve the purchasing agency's request to contract by the sole source procurement method.

Key Information

Notice Type:Sole Source
Notice Stage:
Hearing Notice of Decision Upheld

Published:05/24/2017
Notice Expiration Date:06/21/2017
Sole Source Only Justification:The Authority, Illinois Department of Healthcare and Family Services ("IDHFS"), Illinois Department of Human Services ("IDHS") and Illinois Department on Aging ("IDoA") are partners for implementation of Illinois’ Money Follows the Person ("MFP") Demonstration. Under Illinois’ MFP Demonstration, approximately 3,400 people are to transition from institutional care to community-based services and housing over the next five (5) years. The State will receive an enhanced Medicaid match for services provided to persons who have transitioned to community-based settings under MFP. The goal of MFP is to find the most independent, integrated housing setting possible that is affordable to persons with extremely low incomes, accessible in terms of both design features and access to public transit, and located in communities where the MFP participant has service and support systems in place. Identifying housing according to individual needs on such a large scale will prove difficult without a mechanism to easily access information about housing location, affordability, accessibility and availability. Illinois’ MFP Agencies team believes the success of the State’s MFP Demonstration is dependent upon availability of a one-stop website, including a call center, listing all available affordable housing regardless of funding sources, with details on accessibility features and proximity to transit. This service assists to be in compliance in with components of the Consent Decree for Williams v. Quinn and Consent Decree for Colbert v. Quinn.

In 2015, ILHousingSearch website had 3,917,656 searches for affordable housing, 7.389 landlords registered on the website and 106,227 units were registered throughout the State of Illinois.

The Vendor must be used by the Authority, as they are the sole owner and sole provider of their proprietary housing locator service currently used by the Authority. Based on a current Internet search, past studies performed by other states and by talking with other HFAs and other government entities, we have concluded that the Vendor remains the only one that currently offers the combination of a managed housing locator website and a website that facilitates transitions, offers a case worker portal for referring special needs clients, searchable accessible units specifically for Hard-to-Place Consumers, emergency management function for displaced individuals in a disaster, a comprehensive inventory of affordable units, free marketing for property managers to reduce vacancies, and a toll-free bilingual English/Spanish call center to assist those without access to a computer.

The Vendor is a nationally-known not-for-profit organization and is used by at least 35 other states and many other HFAs and government entities to provide similar services. The Vendor hosts and maintains the service, and the site meets technology accessibility requirements
Accordance with Admin Rule:< Item is patented or copyrighted and only available from holder of patent/copyright

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:General Services

Total Amount of Award:$301,791.24 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Actual
Length of Initial Term:12
Contract Begin Date:07/01/2017
Contract End Date:06/30/2018
Renewal Terms:0

Bidder(s)


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Emphasys Computer Solutions Inc dba Emphasys Software$300,000.000%0%

Notice Contact
Name: Dianne Richman
Street Address:712 Stratton Office Building
401 South Spring Street
City:Springfield
State:IL
Zip Code:62706
Phone: 217-670-9646
Fax Number:217-558-1399
EMail Address:dianne.richman@illinois.gov

Class Code

Class Codes:

NIGP Code

NIGP Commodity/Service Code:208 00 COMPUTER SOFTWARE FOR MICROCOMPUTERS - All
915 20 Call Center Services


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