Reference Number: 22041036
Request ID:17-106897
Date First Offered06/16/2017
Title:Emergency Rock Salt Tarping

Agency Reference Number:17-106897
Agency:DOT - Transportation
Purchasing Agency:DOT - Transportation
Purchasing Agency SPO:Victoria Santiago; Colleen Caton; Bridget McHatton; Sherri Friend

Status: Closed


Description and Specifications:
The Illinois Department of Transportation is declaring an emergency for the rental and installation services of sixteen (16) Rock Salt Tarps with Rayner Covering Systems, Inc.

For additional information, please refer to the attached affidavit.

Key Information

Notice Type:Emergency Procurement

Notice Expiration Date:07/05/2017
Emergency Justification:The provisions of rock salt contracts require the Department to purchase at minimum 80% of the estimated contract quantity. The Department does not have adequate facilities for storage of approximately 62,000 tons of salt. Material must be covered to prevent damage to the material and damage to the environment. In order to be in compliance with Federal and State EPA, the salt must be covered to prevent run-off into the surrounding soil.Tarping is the most economical method for covering this salt which needed to be stored for future use. Rayner Covering Systems was the only vendor we were able to locate that provides the type of tarping and service in Illinois. The material to be tarped is located in Districts 1, 3, and 6.
Accordance with Admin Rule:Danger to public health/safety

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:General Services

Total Amount of Award:$191,930.75 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Actual
Length of Initial Term:3
Contract Begin Date:06/21/2017
Contract End Date:08/18/2017
Renewal Terms:0


Number of Responding Bidders:0
Number of Unsuccessful Bidders:0
Total Number Awarded:0

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Rayner Covering Systems Inc.$191,930.750%0%

Notice Contact
Name: Megan Seitzinger
Street Address:2300 S. Dirksen Parkway
Zip Code:62764
Phone: 217-524-3938
Fax Number:217-782-3409

Class Code

Class Codes:


NIGP Commodity/Service Code:961 00 MISCELLANEOUS SERVICES; NO; 1 - All


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