Reference Number: 22021213
Request ID:11-61502
Date First Offered04/27/2009
Title:Microfilm/Microfiche and Electronic Files Equipment Maintenance

Agency Reference Number:2010-11-003-3
Agency:HFS - Healthcare and Family Services
Purchasing Agency:HFS - Healthcare and Family Services
Purchasing Agency SPO:Brett M Cox

Status: Closed


Description and Specifications:
The Illinois Department of Healthcare and Family Services is renewing its contract with Record Systems, Inc to provide for continued microfilm/microfiche reader printers and electronic files maintenance services for the period of July 1, 2011 through June 30, 2012. This renewal term was included in the initial contract.

There is no BEP subcontracting goal.

Key Information

Notice Type:Contract Renewal
Notice Expiration Date:04/23/2011
Professional & Artistic:No
Small Business Set-Aside:No
Does this solicitation contain a BEP or DBE requirement?:No
Does this solicitation contain a Veteran requirement?:
Relevant Category:General Services
Length of Renewal Term:12
Contract Begin Date:07/01/2011
Contract End Date:06/30/2012
Remaining Renewal Terms:0
Contract Renewal
Cost of Initial Term:$74,535.00 (Total Dollar Amount of Initial Term)
Cost of this Renewal:$21,880.00 (Total Dollar Amount of Renewal)
Renewal Increase/Decrease:overall decrease. There was a 3% rate increase allowed per contract, but two machines were removed from service.
Change in Specifications:No
Renewal Number:2 of 2

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Record Systems, Inc$21,880.00

Notice Contact
Name: Bob Pinkerton
Street Address:2946 Old Rochester Road
Zip Code:62703
Phone: 217-557-3448
Fax Number:217-557-3459

Class Code

Class Codes:S410 Office Machine Repair and Maintenance Services


NIGP Commodity/Service Code:


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