Reference Number: 22021709
Request ID:
Date First Offered05/17/2011
Title:AG Xerox DocuTech Maintenance and Repair Services

Agency Reference Number:C12-005
Agency:AGO - Attorney Generals Office
Purchasing Agency:AGO - Attorney Generals Office
Purchasing Agency SPO:Iris Delgado

Status: Closed


Description and Specifications:
The Illinois Attorney General's Office will procure service and support for a Xerox DocuTech 6100 Copier. The vendor will provide full maintenance services including preventive maintenance, parts, fittings, components, and software upgrades necessary to maintain the copier in the original operating condition. The technician shall respond to service calls within a maximum of four (4) working hours after a service call is placed and repaired within twenty-four (24) hours. The vendor shall provide technical support including responding to questions posed by OAG personnel regarding equipment operations and troubleshooting techniques.

DATE: 06/03/2011
TIME: 10:00 AM CST
LOCATION: James R. Thompson Center, 100 W. Randolph, Room 2-026, Chicago, Illinois 60601

Key Information

Notice Type:Sole Source
Notice Stage:
Notice of Hearing

Notice Expiration Date:07/04/2011
Sole Source Only Justification:The vendor is the only source that possess Xerox Diagnostic Software License to appropriately service the copier. Xerox diagnostic software is proprietary. No other vendor has access to this valuable tool that not only provides diagnostic assistance but also allows their technicians to install updates to the operating system software which occurs on a frequent basis. In addition, cancellation of the existing Xerox Full Service Maintenance Agreement will result in voiding the like for like provision offered by Xerox.
Accordance with Admin Rule:< Compatibility of equipment, accessory, parts, or service is paramount consideration

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:

Relevant Category:Equipment

Total Amount of Award:$23,000.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:
Length of Initial Term:12
Contract Begin Date:07/01/2011
Contract End Date:06/30/2012
Renewal Terms:0


Number of Responding Bidders:0
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Xerox Corporation$23,000.00

Notice Contact
Name: Iris Delgado
Street Address:100 W. Randolph St.
Zip Code:60601
Phone: 312-814-3732
Fax Number:312-814-5620

Class Code

Class Codes:S400 Miscellaneous Services
S410 Office Machine Repair and Maintenance Services


NIGP Commodity/Service Code:


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