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Identification

Reference Number: 22031821
Request ID:13-75953
Date First Offered08/29/2013
Title:Inmate Commissary 2

Agency Reference Number:DOC001696
Agency:DOC - Corrections
Purchasing Agency:DOC - Corrections
Purchasing Agency SPO:Cindy Krebs; Richard Welch

Status: Closed

Overview

Description and Specifications:
The Chief Procurement Office for General Services (CPOGS) is issuing this notice of solicitation cancelation for commissary services, published to the Illinois Procurement Bulletin (IPB) as “Inmate Commissary 2”, IPB #22031821 issued by the Illinois Department of Corrections (IDOC).
The CPOGS has determined that due to the lack of the State’s use of proper protocol as described herein this action is necessary and in the best interest of the State. The CPOGS will provide the necessary oversight to resolve these issues prior to the publication of a new solicitation.
Issues leading to the CPOGS decision:
1. At the time of bid opening there was still an open protest of the specifications utilized by IDOC in this solicitation. The bid due date should have been extended to allow resolution of the protest.
2. Prior to the bid opening the Agency Procurement Officer (APO) was contacted by a vendor submitting a bid requesting action be taken to allow their bid as it was being held up due to inclement weather conditions. The vendor claims that the APO assured them that if they can produce proof of their timely submission the bid would be accepted. This raises two issues where the APO does not have the authority to make such determinations and neither the Illinois Procurement Code (Code) nor the Administrative Rules (Rule) allow for acceptance of late bids. The best resolution at the time would have been to extend the bid due date to allow timely submissions of all respondents.
3. Upon initial responsiveness review of the bids received, accepted and opened a significant lack of compliance of form and content was apparent leading the CPOGS to believe that a more detailed explanation of the procurement process is necessary for the vendor community responding to this solicitation.
It is the intent of the CPOGS and IDOC to continue the process of a formal procurement for the needed services and a new solicitation will be published upon resolution of these issues and the review/approval of all language contained in the solicitation document.
This process is still considered an active open procurement and shall be treated as such in regard to communications and the providing of any information related to the procurement including but not limited to Freedom of Information Act (FOIA) actions.

Key Information

Notice Type:Canceled Solicitation

Published:01/29/2014
Notice Expiration Date:02/05/2014

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:Yes

Does this solicitation contain a Veteran requirement?:

Relevant Category:Commodities

Total Amount of Award:$0.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:
Bidder(s)


Number of Responding Bidders:
Number of Unsuccessful Bidders:
Total Number Awarded:

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:IFB

Vendor(s) Selected for Award
No vendor information to display.

Notice Contact
Name: Michael Knauer
Street Address:1301 Concordia Court, Springfield, IL 62702
City:Springfield
State:IL
Zip Code:62702
Phone: 217-558-2200 x4103
Fax Number:217-558-2203
EMail Address:michael.knauer@doc.illinois.gov

Class Code

Class Codes:3600 Electronic Equipment & Supplies
3620 Miscellaneous; Commodities & Equipment
3691 Batteries
5042 Toys and Games
5043 Audio Visual Equipment and Supplies
5122 Personal Hygiene and Grooming Equipment & Supplies
5137 Clothing; Apparel; Uniforms and Acessories
5139 Shoes and Boots
5143 Groceries; Dairy Products
5145 Groceries; Confectionary
5147 Groceries; Meats and Meat Products
5149 Groceries; Miscellaneous
5194 Paper and Envelopes
5198 Painting Supplies and Equipment
S250 Food Services

NIGP Code

NIGP Commodity/Service Code:


Attachments

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