|The Chief Procurement Office for General Services (CPOGS) is issuing this notice of solicitation cancelation for commissary services, published to the Illinois Procurement Bulletin (IPB) as “Inmate Commissary 2”, IPB #22031821 issued by the Illinois Department of Corrections (IDOC). |
The CPOGS has determined that due to the lack of the State’s use of proper protocol as described herein this action is necessary and in the best interest of the State. The CPOGS will provide the necessary oversight to resolve these issues prior to the publication of a new solicitation.
Issues leading to the CPOGS decision:
1. At the time of bid opening there was still an open protest of the specifications utilized by IDOC in this solicitation. The bid due date should have been extended to allow resolution of the protest.
2. Prior to the bid opening the Agency Procurement Officer (APO) was contacted by a vendor submitting a bid requesting action be taken to allow their bid as it was being held up due to inclement weather conditions. The vendor claims that the APO assured them that if they can produce proof of their timely submission the bid would be accepted. This raises two issues where the APO does not have the authority to make such determinations and neither the Illinois Procurement Code (Code) nor the Administrative Rules (Rule) allow for acceptance of late bids. The best resolution at the time would have been to extend the bid due date to allow timely submissions of all respondents.
3. Upon initial responsiveness review of the bids received, accepted and opened a significant lack of compliance of form and content was apparent leading the CPOGS to believe that a more detailed explanation of the procurement process is necessary for the vendor community responding to this solicitation.
It is the intent of the CPOGS and IDOC to continue the process of a formal procurement for the needed services and a new solicitation will be published upon resolution of these issues and the review/approval of all language contained in the solicitation document.
This process is still considered an active open procurement and shall be treated as such in regard to communications and the providing of any information related to the procurement including but not limited to Freedom of Information Act (FOIA) actions.