Reference Number: 22029554
Request ID:13-74855
Date First Offered05/29/2013
Title:FY14 Xerox Maintenance

Agency Reference Number:74855
Agency:CEO - Commerce and Economic Opportunity
Purchasing Agency:CEO - Commerce and Economic Opportunity
Purchasing Agency SPO:Cindy Krebs

Status: Closed


Description and Specifications:
The Department of Commerce and Economic Opportunity (DCEO) is giving notice of intent to award a contract as a sole source to Xerox Corporation for a maintenance agreement for Xerox MFD's with SmartSend Workflow Management functionality which is proprietary to Xerox and will protect the equipment for all locations agency wide.

A hearing is scheduled for:

DATE: June 19, 2013
TIME: 2:00 p.m. Local Time
LOCATION: Chicago - James R. Thompson Center, Suite 9-035 via video conference with Springfield - Room 511 Stratton Office Building

A sole source contract will be awarded on that date and the hearing will be cancelled, unless an interested party submits a written request for a public hearing by noon on June 17, 2013.

If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the sole source determination as described in this notice. The purpose of the hearing will be to receive information from the public as to whether awarding by sole source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearing may be recorded in order to aid in production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at the hearing.

Interested parties wishing to submit comments or request a hearing must do so in writing and submit their requests to the Notice Contact. Request for a public hearing by an interested party or written comments shall be made by noon on June 17, 2013 to the Notice Contact:

Diana Boshell
712 Stratton Office Building
401 S. Spring Street
Springfield, IL 62706
Phone: (217) 524-7020

A sole source contract where a hearing was requested by an interested party may be awarded after the hearing is conducted with the written approval of the chief procurement officer.

Key Information

Notice Type:Sole Source
Notice Stage:
Hearing Notice of Decision Upheld

Notice Expiration Date:07/05/2013
Sole Source Only Justification:DCEO's agency wide productivity would be negatively affected if Xerox MFD's were not maintained to prevent and address unexpected failures.

DCEO's E-Grants system works with Xerox's SmartSend to DCEO mainframe software. The E-Grants system would be adversely effected, interrupting workflow and lowering productivity.

If this request is not authorized DCEO will be without adequate support resulting in higher total cost of ownership.
Accordance with Admin Rule:< Item is patented or copyrighted and only available from holder of patent/copyright

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:

Relevant Category:General Services

Total Amount of Award:$62,302.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Estimated
Length of Initial Term:12
Contract Begin Date:07/01/2013
Contract End Date:06/30/2014
Renewal Terms:0


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Xerox Corporation$62,302.000%0%

Notice Contact
Name: Diana Boshell
Street Address:712 Stratton Office Bldg.
401 S. Spring Street
Zip Code:62706
Phone: 217-524-7020
Fax Number:217-558-2164

Class Code

Class Codes:S410 Office Machine Repair and Maintenance Services


NIGP Commodity/Service Code:


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