Reference Number: 22033333
Request ID:14-82926
Date First Offered04/09/2014
Title:Pitney Bowes On-Site Maintenance Rep Services

Agency Reference Number:15-C-01
Agency:DES - Employment Security
Purchasing Agency:DES - Employment Security
Purchasing Agency SPO:Denise Hudson

Status: Closed


Description and Specifications:
The Illinois Department of Employment Security (IDES) is giving notice of intent to award a contract as a sole source to Pitney Bowes for On-Site Representative Maintenance on IDES' Pitney Bowes Production and Paragon mailing machines located at 33 S. State St., Chicago, IL. The service requires IDES to perform high volume mailings of documents and to ensure efficient assignment of postage to correspondence mailed from our Central Office. The On-Site Rep will provide prompt maintenance and repair of IDES mailing equipment.

A hearing is scheduled for April 30, 2014, at 2:00pm, Local Time at 511 Stratton, Springfield, IL, 62706. Teleconferencing is available at the James R. Thompson Center, 9th Floor, Suite 9-035,100 W. Randolph Street,Chicago, Illinois 60601. A sole source contract will be awarded on that date and the hearing will be cancelled, unless an interested party submits a written request for a public hearing by 4:30pm on April 23, 2014.

If a public hearing is requested, the Purchasing Agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the sole source determination as described in this Notice. The purpose of the hearing will be to receive information from the public as to whether award by sole source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of Minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at hearing.

Interested parties wishing to submit comments or request a hearing must do so in writing and submit their request to the Notice Contact.
Request for a public hearing by an interested party or written comments shall be made by April 23, 2014, to the Notice Contact:

Diana Boshell
712 Stratton Office Building
401 South Spring Street
Springfield, IL 62706
Phone: 217-524-7020

A sole source contract where a hearing was requested by an interested party may be awarded after the hearing is conducted with the written approval of the Chief Procurement Officer.

Key Information

Notice Type:Sole Source
Notice Stage:
Hearing Notice of Decision Upheld

Notice Expiration Date:05/21/2014
Sole Source Only Justification:Pitney Bowes is the only authorized service provider for Pitney Bowes equipment. Service, repairs or other maintenance provided by any other company will void any applicable Pitney Bowes warranty. Vendor is the manufacturer of the mailing equipment, has factory trained technicians, and original equipment manufacturer parts to service our equipment. Pitney Bowes does not authorize other vendors to perform maintenance on PB equipment.

Without these services, our mailing equipment would experience excessive downtime, preventing IDES from timely completing the critical mailing to employers, claimants, and other customers within the mandated time frames.
Accordance with Admin Rule:< Compatibility of equipment, accessory, parts, or service is paramount consideration

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:Equipment

Total Amount of Award:$240,021.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Projected breakdown cost for the On-Site Maintenance Rep Services with Pitney Bowes for FY2014-15:

Qty Model# Equip Amount
1 R406 SMInserter $34,671.00
1 R406 SMInserter $34,671.00
1 R406 SMInserter $34,671.00
1 DW00 DM1000 $5,256.00
1 DW00 DM1000 $5,256.00
1 Z603 PC/Host/BM $2,764.00
6 Z604 PC/Host/BM $12,324.00
1 CSR 8hrs Onsite $110,408.00
2014-15 Total $240,021.00
Length of Initial Term:12
Contract Begin Date:07/01/2014
Contract End Date:06/30/2015
Renewal Terms:0


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Pitney Bowes$240,021.000%0%

Notice Contact
Name: Diana Boshell
Street Address:401 S. Spring Street
712 Stratton Office Building
Zip Code:62706
Phone: 217-524-7020
Fax Number:217-558-2164

Class Code

Class Codes:S370 Mailing; Reproduction; & Delivery Services
S410 Office Machine Repair and Maintenance Services


NIGP Commodity/Service Code:


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