Reference Number: 22031726
Request ID:
Date First Offered08/12/2013
Title:Commercial Copy Machine Rental & Maintenance

Agency Reference Number:14 DS 01 3006
Agency:SOS - Secretary of State
Purchasing Agency:SOS - Secretary of State
Purchasing Agency SPO:Darrell Marcy

Status: Closed


Description and Specifications:
The Office of the Secretary of State is giving notice of its intent to enter into a contractual agreement for the lease and maintenance of a commercial copy machine.

Key Information

Notice Type:Contract Award Notice

Notice Expiration Date:09/12/2013

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:

Relevant Category:Equipment

Total Amount of Award:$43,228.80 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:The amount above reflects the monthly lease charge of $550.40, the monthly maintenance fee of $208.00, with a per copy overage charge of $.0032. The total is for an initial term of 33 months and two 12 month renewals.
Length of Initial Term:33
Contract Begin Date:09/18/2013
Contract End Date:06/30/2016
Renewal Terms:Two 12 month periods


Number of Responding Bidders:4
Number of Unsuccessful Bidders:3
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
NCI Business Systems
RK Dixon
Source Selection:IFB

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Ricoh USA, Inc$43,228.800%0%

Notice Contact
Name: Nicholas K. Whitlow
Street Address:SOS Budget & Fiscal
124 Howlett Bldg.
Zip Code:62756
Phone: (217) 782-0828
Fax Number:(217) 524-0785

Class Code

Class Codes:5081 Office Machines
D081 Digital Copier
S410 Office Machine Repair and Maintenance Services


NIGP Commodity/Service Code:


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