Reference Number: 22025989
Request ID:12-70215
Date First Offered06/06/2012
Title:FY13 OBS On-Site Resident Technician/70215

Agency Reference Number:RMPB24RTS01
Agency:DHS - Human Services
Purchasing Agency:DHS - Human Services
Purchasing Agency SPO:Kenneth Crutcher

Status: Closed


Description and Specifications:
The Illinois Department of Human Services is seeking to award a contract to Bell and Howell, LLC to provide an On-site Resident Technician to provide repair and maintenance services for it's Bowe Bell and Howell Inserting and Sorting equipment located at 5020 Industrial Drive in Springfield, Illinois.

There is no BEP percentage or BEP/Disadvantaged as this IFB did not require a BEP/Disadvantaged Utilization plan per Section 1.9, page 3 of solicitation

Key Information

Notice Type:Contract Award Notice

Notice Expiration Date:08/22/2012

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:

Relevant Category:General Services

Total Amount of Award:$69,110.52 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Annual estimated total of $23,036.84 includes the following monthly fees:

Criterion IV Single Tier Sorter - $5,290.00
64-Bin Sorter Section - included
MailStar 500 Inserter with Digital Control System - $3,336.44
MailStar 500 Inserter with Digital Control System - $3,336.44
MailStar 500 Inserter with Digital Control System - $3,442.08
MailStar 500 Inserter with 9995 Computer System - $3,323.84
MailStar 500 Base System - $1,525.10
Expediter 5000 Base System - $695.43
AUI Software (x4) - $966.67
DCS Software - included
Sorting Software Subscription (invoiced separately) - $1,120.84

Fees for Emergency Service:
Hourly Rate for Overtime Hours - $210.00
Hourly Rate for Saturday Work - $210.00
Hourly Rate for Sunday Work - $280.00
Hourly Rate for Holidays - $280.00

Initial term is 12 months - $23,036.84 plus option of two 1 year renewals - $46,073.68.

Total estimated contract award = $69,110.52
Length of Initial Term:11
Contract Begin Date:08/21/2012
Contract End Date:06/30/2013
Renewal Terms:2


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:IFB

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Bell and Howell, LLC$69,110.520%0%

Notice Contact
Name: Kenneth Crutcher
Street Address:401 N 4th St, 2nd floor
Centrum Building North
Zip Code:62702
Phone: 217-558-1596
Fax Number:217-557-9044

Class Code

Class Codes:S400 Miscellaneous Services
S410 Office Machine Repair and Maintenance Services


NIGP Commodity/Service Code:


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