|NOTICE TO ALL VENDORS WITH MULTI-YEAR CONTRACTS|
The Illinois Procurement Code requires that every person that has entered into a multi-year contract and every subcontractor with a multi-year subcontract shall certify to the responsible chief procurement officer whether it continues to satisfy the certification requirements of Article 50 pertaining to eligibility for a contract award. This certification must be completed by July 1 of each fiscal year. 30 ILCS 500/50-2.
The Chief Procurement Officer-General Services (CPO-GS) is requiring State agencies to obtain for each multi-year contract it has with contractors a completed Continuing Disclosure for Multi-Year Contracts (form attached at the bottom of this notice). Contractors who have multi-year subcontracts are required to have their subcontractors complete and return the form. Agencies should complete the Illinois Procurement Bulletin reference number and agency contact number fields on the form, as contractors and subcontractors likely will not have this information.
The CPO-GS is notifying contractors and subcontractors with multi-year contracts of the requirement to complete a Continuing Disclosure form. Monthly notices will be on the Bulletin to remind contractors and subcontractors of the requirement to complete the form, but it is the responsibility of the agency to obtain from contractors and sub-contractors with multi-year contracts the required certification.
Once completed, the certification forms should be RETURNED BY THE CONTRACTOR AND ANY SUBCONTRACOR TO THE APPLICABLE AGENCY CONTACT. A copy of the certification shall be provided by the State agency to the State Purchasing Officer (SPO) for review. The original certification shall be placed in the appropriate procurement file. All forms should be received from the contractors and subcontractors no later than Monday, June 30, 2014.
While the certification requirement applies to multi-year contracts first solicited on or after July 1, 2010, all contractors and subcontractors have a continuing obligation to supplement disclosures required by the Illinois Procurement Code during the term of any contract.
Attachments are provided for your benefit. CONTRACTORS SHALL DIRECT ANY QUESTIONS TO THE AGENCY CONTACT LISTED IN THE ATTACHMENT.