Reference Number: 22029617
Request ID:13-74820
Date First Offered01/01/2013
Title:DES - Pitney Bowes On-Site Rep Maintenance

Agency Reference Number:14-C-02
Agency:DES - Employment Security
Purchasing Agency:DES - Employment Security
Purchasing Agency SPO:Denise Hudson

Status: Closed


Description and Specifications:
The Illinois Department of Employment Security (IDES)is giving notice of intent to award a sole source contract to Pitney Bowes. IDES is mandated to provide services to unemployed claimants and employers in the State requiring numerous daily mailings of documents to both. To ensure the uninterrupted operation of Pitney Bowes mailing equipment, the services of an on-site representative are needed to immediately address any maintenance or service need that may arise. Pitney Bowes does not authorize other vendors to perform maintenance services on Pitney Bowes equipment.

A hearing is scheduled for May 15, 2013 at 2:00 PM(Local Time), at 511 Stratton Office Building in Springfield,62706. Teleconferencing is available at the James R. Thompson Center, 9th Floor, Suite 9-035, 100 W. Randolph St, Chicago, Illinois 60601. A sole source contract will be awarded on that date and the hearing will be cancelled, unless an interested party submits a written request for public hearing by 4:30pm on May 11, 2013

If a public hearing is requested, the Purchasing agency shall present testimony justifying the Procurement method. Any interested party may present testimony for or against the sole source determination as described in this notice. The purpose of the hearing will be to receive information from the public as to whether award by sole source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. hearings may be recorded in order to aid in the production of Minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at hearing.

Interested parties wishing to submit comments or request a hearing must do so in writing and submit their request to the Notice Contact. Request for a public hearing by an interested party or written comments shall be made by 4:30pm on May 11, 2013, to the Notice contact: Diana Boshell, 712 Stratton Office building, 401 S. spring, Springfield, IL 62706. E-mail;; Phone 217-524-7020.

A sole source contract where a hearing was requested by an interested party may be awarded after the hearing is conducted with the written approval of the Chief Procurement Officer.

Key Information

Notice Type:Sole Source
Notice Stage:
Notice of Intent

Notice Expiration Date:06/04/2013
Sole Source Only Justification:Please refer to the attached Sole Source Justificcation Form.
Accordance with Admin Rule:< Compatibility of equipment, accessory, parts, or service is paramount consideration

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:

Relevant Category:General Services

Total Amount of Award:$243,000.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:This dollar value was computed by IDES and includes an approximate five percent increase to FY13 service cost at $230,698. The actual dollar value for this service is pending receipt from the vendor.
Length of Initial Term:12
Contract Begin Date:07/01/2013
Contract End Date:06/30/2014
Renewal Terms:None


Number of Responding Bidders:
Number of Unsuccessful Bidders:
Total Number Awarded:

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Pitney Bowes, Inc.$243,000.000%0%

Notice Contact
Name: Diana Boshell
Street Address:401 S. Spring Street 712 Stratton Office Building
Zip Code:62706
Phone: 217-524-7020
Fax Number:217-558-2164

Class Code

Class Codes:S410 Office Machine Repair and Maintenance Services


NIGP Commodity/Service Code:


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