Reference Number: 22018369
Request ID:
Date First Offered12/21/2009
Title:Emergency Alton MHC Boiler Repair 49121

Agency Reference Number:10-49121
Agency:DHS - Human Services
Purchasing Agency:DHS - Human Services
Purchasing Agency SPO:Curtis Thompson

Status: Closed


Description and Specifications:
The Illinois Department of Human Services is declaring an Emergency at the Alton Mental Health Center in Alton Illinois, for boiler repair.

Key Information

Notice Type:Emergency Procurement

Notice Expiration Date:02/11/2010
Emergency Justification:The Alton Mental Health Center Forensic Center houses 110 patients. The building heat is supplied by five boilers which were all installed in 1996 during building construction.

Two of the five boilers failed overnight and the remaining three are showing signs of potential failure as well. The three working boilers are barely able to maintain an adequate temperature for the entire building with the current outside temperature which is in the 40s. The weather forecast for the coming week predicts daytime temperatures in the 30s, and nighttime temperatures in the 20s.

Potential temporary solutions include closing non-patient parts of the building to maintain current heating levels for the remainder of the building (this would result in cancellation of all rehabilitation classes and gymnasium activities for the patients and force employees to work in unheated conditions) or reducing the temperature in the entire building to a level of 60 degrees. If any of the remaining units go out before the failed units can be replaced, it would likely cause closure of the building, forcing Alton to move 110 forensic patients to other state facilities until repairs can be made. The likelihood of water pipes freezing and bursting also exists and would result in damage to equipment, furnishings, and property.

It is necessary to replace the current units with new Lochinvar brand units for compatibility. The Lochinvar authorized representative for Southern Illinois territory is Behrmann Co. of St. Louis. Alton seeks to order a replacement heat exchanger and burner for each of the five boilers from Behrmann Co. at an estimated cost of $42,000. Expected delivery time for the units is approximately two weeks. Alton has in-house staff to perform the installation as soon as the units are delivered.
Accordance with Admin Rule:Danger to public health/safety, Minimize serious disruption to state services, Protect against further damage to state property

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:

Relevant Category:Facilities

Total Amount of Award:$42,000.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:
Length of Initial Term:1
Contract Begin Date:01/28/2010
Contract End Date:03/01/2010
Renewal Terms:None


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Behrmann Co.$42,000.00

Notice Contact
Name: Curtis Thompson
Street Address:JRTC - 100 W. Randolph – Suite 5-600
Zip Code:60601
Phone: 312 814 4723
Fax Number:312 814 5978

Class Code

Class Codes:3585 Air Conditioning; Heating & Ventilating Equipment Parts & Accessories


NIGP Commodity/Service Code:


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