Reference Number: 22033483
Request ID:
Date First Offered04/25/2014
Title:Repair & Maintenance of LM10 & LM20 Pressure Seal Machines

Agency Reference Number:15 VS 10 3009
Agency:SOS - Secretary of State
Purchasing Agency:SOS - Secretary of State
Purchasing Agency SPO:Darrell Marcy

Status: Closed


Description and Specifications:
This contract is for the maintenance and repair of the LM10 and LM20 Pressure Seal Machines located at the Winchester Distribution Warehouse.

Key Information

Notice Type:Sole Source
Notice Stage:
Notice of Hearing

Notice Expiration Date:05/20/2014
Sole Source Only Justification:The one LM10 and three LM 20 pressure seal machines are utilized at the Winchester Warehouse on a daily basis to seal and fold pressure seal forms generated by Vehicle Services. One of the forms is the VSD 640, Renewal Notice, which is sealed and subsequently mailed to the public for the renewal of their vehicle registration. These machines are used on a constant, daily basis and are critical to our operations, therefore, it is imperative that they stay in proper working condition to ensure productivity, which ultimately provides superior customer service.

Also, the vendor, Peak-Ryzex, Inc., is the only authorized provider of service for RR Donnelley who designed and manufactured these pressure seal machines. Peak-Ryzex is also involved in the development and ongoing improvements of the machines and process.
Accordance with Admin Rule:< Compatibility of equipment, accessory, parts, or service is paramount consideration

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:General Services

Total Amount of Award:$91,027.15 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:The above is based on three fiscal years: FY15 - $29,891.74, FY16 - $30,340.12, and FY17 - $30,795.29.
Length of Initial Term:36
Contract Begin Date:07/01/2014
Contract End Date:06/30/2017
Renewal Terms:NA


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Peak-Ryzex, Inc.$91,027.150%0%

Notice Contact
Name: Nicholas K. Whitlow
Street Address:SOS Budget & Fiscal
116 Howlett Bldg.
Zip Code:62756
Phone: (217) 782-0828
Fax Number:(217) 524-0785

Class Code

Class Codes:S410 Office Machine Repair and Maintenance Services


NIGP Commodity/Service Code:


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