Reference Number: 22021862
Request ID:11-000000062991
Date First Offered06/02/2011
Title:DNR - Copier Maintence Xerox

Agency Reference Number:ADMIN120012
Agency:DNR - Natural Resources
Purchasing Agency:DNR - Natural Resources
Purchasing Agency SPO:Norm Dixon

Status: Closed


Description and Specifications:
Hearing Date June 22, 2011
Chicago - JRTC Room 9-035 will connect with Springfield 349C Stratton Building at 2:00pm cst. via videoconference.

Request to submit comments/testimony should be sent to Adam Alstott by June 20, 2011 at 5:00pm cst.

Key Information

Notice Type:Sole Source
Notice Stage:
Hearing Notice of Decision Upheld

Notice Expiration Date:07/13/2011
Sole Source Only Justification:This is a Maintenance agreement to provide maintenance and repair service on the Xerox 5690 DBL in the IDNR Copy Center. Only Xerox Corp. will provide maintenance services on Xerox copy machines. The State formerly had a master contract for both copiers and maintenance and ended that agreement without any provisions for existing Xerox equipment already at IDNR.
Only Xerox Corp. will provide any maintenance or service work on a Xerox machine. We called other vendors and they all refuse to work on Xerox equipment. As mentioned above, the state formerly had a master maintenance contract and ended that contract without provisions set forth to take care of existing Xerox copy machines.
Accordance with Admin Rule:< Compatibility of equipment, accessory, parts, or service is paramount consideration

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:

Relevant Category:General Services

Total Amount of Award:$112,500.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Estimated
Length of Initial Term:29
Contract Begin Date:08/01/2011
Contract End Date:12/31/2013
Renewal Terms:NA


Number of Responding Bidders:1
Number of Unsuccessful Bidders:3
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Watts Copy Systems
Konica Minolta Copiers
CDS Office Technologies
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Xerox Corporation$112,500.00

Notice Contact
Name: Adam Alstott
Street Address:518 Stratton Building
Zip Code:62706
Phone: 217-558-3724
Fax Number:217-558-5407

Class Code

Class Codes:S410 Office Machine Repair and Maintenance Services


NIGP Commodity/Service Code:


To download file(s), click on filename(s) located below. Not all Notices will have files to download.

File Attachments: