Reference Number: 22028630
Request ID:
Date First Offered09/14/2012
Title:Sole Source Procurement for Xerox Docucolor 5000

Agency Reference Number:IOC/13-005
Agency:SCO - Comptrollers Office
Purchasing Agency:SCO - Comptrollers Office
Purchasing Agency SPO:Patricia Allen

Status: Closed


Description and Specifications:
Sole Source Procurement for purchase of leased Docucolor 5000 Printer copier and one year of maintenance. Hearing 09/28/2012 10:00 AM.

Key Information

Notice Type:Sole Economically Feasible Source
Notice Stage:
Notice of Hearing

Notice Expiration Date:11/06/2012
Sole Source Only Justification:Purchase of the Docucolor 5000 printing system which has been serviced and maintained by the manufacturer since the acquisition of the system. Xerox has factory trained service technicians who are established in the Springfield,IL area and use only original equipment manufactured parts (OEM). This system is essential and critical operation of the IOC. Therefore, this procurement is geing made as provided for in Section 1120.2025(b) of the IOC procurement rules.
Accordance with Admin Rule:< Compatibility of equipment, accessory, parts, or service is paramount consideration

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:

Relevant Category:Equipment

Total Amount of Award:$75,430.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Purchase Price $11,980
Estimated maintenance total year $63,450
Maintenance Costs :
Month Year Item
$2,534 $30,408 Docucolor 5000 Includes 360k
$170 $2,040 Freeflow Scanner
$170 $2,040 Free Flow PC
$0 $0 Make Ready
$2,363 $28,350 Print charges additional 420k
$51 $612 Print charges up to 40k Yr B&W
$5,288 $63,450 Estimated Total
Length of Initial Term:12
Contract Begin Date:10/01/2012
Contract End Date:09/30/2013
Renewal Terms:0


Number of Responding Bidders:0
Number of Unsuccessful Bidders:0
Total Number Awarded:0

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %

Notice Contact
Name: Patty Allen
Street Address:325 West Adams St
Zip Code:62704
Phone: 217-558-3356
Fax Number:217-558-9559

Class Code

Class Codes:5096 Printing Machinery and Supplies
D081 Digital Copier
S410 Office Machine Repair and Maintenance Services


NIGP Commodity/Service Code:


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