Reference Number: 22026722
Request ID:12-71205
Date First Offered05/16/2012
Title:Legislative Services

Agency Reference Number:2012-HDA-LE-011
Agency:HDA - Housing Development Authority
Purchasing Agency:HDA - Housing Development Authority
Purchasing Agency SPO:Brian Quinn

Status: Closed


Description and Specifications:
The Authority intends to enter into contracts with two (2) legislative services firms to avoid serious disruption to state services.

Key Information

Notice Type:Emergency Procurement

Notice Expiration Date:08/27/2012
Emergency Justification:The Illinois Housing Development Authority (the “Authority”) entered into Legislative Services Agreements dated March 1, 2010 (the “Agreements”) with McGuire Woods Consulting LLC and Illinois Governmental Consulting Group (the “Firms”) to provide various legislative services (the “Services”) to the Authority. The initial term of the Agreements was March 1, 2010 thru February 29, 2012 (the “Initial Term”). Section 3(c) of each of the Agreements states, “Unless earlier terminated, the Authority, in its sole discretion, may renew this Agreement for a one (1) year period (the “Extended Term”) commencing immediately upon the end of the Initial Term and ending on the first anniversary date of the end of the Initial Term. The option to renew this Agreement for the Extended Term shall be exercised when the Authority sends a written notice to the Firm confirming the renewal. Authority confirmation of the renewal shall be given at least thirty (30) days in advance of the end of the Initial Term. The terms and conditions of this Agreement shall apply fully in the Extended Term.” Following the end of the Initial Term of the Agreements, the Authority sent a renewal letter to each of the Firms dated March 28, 2012 (together, the “Renewal Letters”) exercising its sole option to renew the Agreements for the period of March 1, 2012 thru February 28, 2013 (the “Renewal Term”). Subsequently, the Authority was instructed that it did not follow the proper procedures when exercising its renewal of the Agreements and, as a result, the Renewal Letters were deemed to be void. The Authority currently has ongoing legislative initiatives that require the work of the Firms. An emergency procurement is needed to prevent serious disruption in state services and to allow the Authority the necessary time needed to go through the full procurement process in order to enter into new contracts for the Services.
Accordance with Admin Rule:Minimize serious disruption to critical state services that affect health, safety, or collection of substantial state revenues

Professional & Artistic:Yes
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:

Relevant Category:General Services

Total Amount of Award:$30,000.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Actual.
Length of Initial Term:3
Contract Begin Date:05/16/2012
Contract End Date:08/14/2012
Renewal Terms:0


Number of Responding Bidders:2
Number of Unsuccessful Bidders:0
Total Number Awarded:2

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
McGuire Woods Consulting LLC$15,000.000%0%
Illinois Governmental Consulting Group, LLC$15,000.000%0%

Notice Contact
Name: Maureen G. Ohle
Street Address:Illinois Housing Development Authority
401 N. Michigan Avenue, Suite 700
Zip Code:60611
Phone: 312-836-5339
Fax Number:312-832-2184

Class Code

Class Codes:S350 Legal/Legislative Services


NIGP Commodity/Service Code:


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