Reference Number: 22022357
Request ID:12-64756
Date First Offered08/19/2011
Title:Repair of Chiller System at Abraham Lincoln Library

Agency Reference Number:12-64756
Agency:HPA - Historic Preservation Agency
Purchasing Agency:HPA - Historic Preservation Agency
Purchasing Agency SPO:Sallie Traynor

Status: Closed


Description and Specifications:
Illinois Historic Preservation Agency has need of diagnosis and repair to the chiller system at the Abraham Lincoln Library. There is a rotation of the use of the three chillers at the Library. The normal rotation, which is regulated by a tracer/controller, is to have two chillers operating at one time while one chiller remains offline. The tracer/controller regulation of the rotation began to malfunction 8/17/11. It is unknown at this point whether the malfunction is due to a programing or component failure.

Key Information

Notice Type:Emergency Procurement

Notice Expiration Date:12/15/2011
Emergency Justification:The chiller system at the Abraham Lincoln Library began to malfunction the morning of 8/17/11. The apparent problem was that the automated system that rotates between use of the 3 chillers had stopped communicating and the rotation had to be set manually each time a rotation was required. The facility engineer worked on the system for several hours and was unable to find the reason for the system failure. Because of the immeasurable value of the contents of the library, because the contents have only a 2 degree tolerance of change in temperature and/or humidity, and because there was no way to predict whether the failure in this particular part of the chiller system could lead to a shut down of one or more of the chillers, it was imperative that a vendor be called right away to access the problem and fix it immediately, if possible. Some stabilization of the system needed to be established.
Accordance with Admin Rule:Protect against further damage to state property

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:

Relevant Category:Facilities

Total Amount of Award:$10,000.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Estimated. The price can only be estimated until the extent and cause of the tracer/controller failure is diagnosed.
Length of Initial Term:3
Contract Begin Date:08/17/2011
Contract End Date:11/16/2011
Renewal Terms:n/a


Number of Responding Bidders:1
Number of Unsuccessful Bidders:0
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:N/A

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
Henson Robinson$10,000.000%0%

Notice Contact
Name: Sallie Traynor
Street Address:313 South 6th Street
Zip Code:62701
Phone: 217-558-0106
Fax Number:217-785-7937

Class Code

Class Codes:3585 Air Conditioning; Heating & Ventilating Equipment Parts & Accessories
S120 Air Conditioning; Heating; & Ventilating Services Services


NIGP Commodity/Service Code:


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