|Late in FY13, the Office of Business Services within the Department of Human Services ("OBS" and "DHS", respectively) obtained from the Illinos Office of the Comptroller ("IOC") two inserters – a Mailstar 500 and an Enduro. These inserters were no longer being utilized by IOC, but provided OBS with increased mail processing capacity with no purchase cost for the equipment. DHS seeks to amend its existing maintenance contract with Bell & Howell to add maintenance coverage on this equipment and address any breakdown or interruption in production adversely affecting the operating capacity of OBS' Mail Processing Unit ("MPU"). Prior to obtaining these inserters from IOC, the MPU was at maximum operational capacity of 25.7 million pieces of mail annually. The addition of the two inserters increased the capacity of the MPU by a minimum of 40,000 pieces per day (over 9 million pieces annually). Along with the increased capacity, the two inserters provide greater flexibility within the MPU for scheduling jobs and in the event of other equipment breakdowns.|
A hearing is scheduled for January 29, 2014 at 2:00 p.m. at Stratton Building, Room 511, 401 S. Spring St., Springfield Illinois 62706 and at Suite 9-035, James R. Thompson Center, 100 W. Randolph St., Chicago, Illinois 60601. A sole source contract will be awarded on that date and the hearing will be canceled, unless an interested party submits a written request for public hearing by January 27, 2014.
If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the sole source determination as described in this notice. The purpose of this hearing will be to receive information from the public as to whether award by sole source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at hearing.
Interested parties wishing to submit comments or request a hearing must do so in writing and submit their request to the Notice Contact. Request for a public hearing by an interested party or written comments shall be made by January 27, 2014 to the Notice Contact: Diana Boshell, 712 Stratton Office Building, 401 S. Spring, Springfield, IL 62706; E-mail: diana.boshell@Illinois.Gov; Phone: 217-524-7020.
A sole source contract where a hearing was requested by an interested party may be awarded after the hearing is conducted with the written approval of the Chief Procurement Officer.