Reference Number: 22033003
Request ID:14-000000084628
Date First Offered04/07/2014
Title:Online Legal Research

Agency Reference Number:14-000000084628
Agency:CMS - Central Management Services
Purchasing Agency:CMS - Central Management Services
Purchasing Agency SPO:Matt Brown; Ronald Wilson; Kylie Carter; Matt Von Behren

Status: Closed


Description and Specifications:
The Illinois Department of Central Management Services is giving notice of its intent to award a contract to West Publishing Corporation (Thomson Reuters). The contract is a result of the Invitation for Bids issued under reference number 22033003.

The State anticipated issuing a Master Contract to the responsible and responsive vendor with the highest Overall Evaluation Rate, per Section 2 of the Contract. With West Publishing Corporation being responsible and responsive and having the highest pricing evaluation score, per section 2.1.3, of the contract, CMS will issue one contract to West Publishing Corporation.

Contract start date is an estimate and subject to change. Actual start date will be upon the last dated signature of all Parties and in no event shall it be prior to all procurement requirements having been met.

The Solicitation required Vendors to supply their prices and discount in Chart 2.1.2. Per Section 2.1.3 of the contract, the prices and discount submitted were multiplied by weights for the purpose of identifying the lowest overall prices, which is indicated by the highest pricing evaluation score. Section 2.1.3 states: “The State will calculate your prices and discounts as outlined in this section. Add together the 5 prices from Chart 2.1.2, i and complete the following: 100 X (lowest total / your total) = A. Multiply A by .70 = A1. Add together the 5 prices from Chart 2.1.2, ii and complete the following: 100 X (lowest total / your total) = B. Multiply B by .20 = B1. Take your percent discount from Chart 2.1.2, iii and complete the following: 100 X (your discount / highest discount) = C. Multiply C by .10 = C1. Add A1, B1 and C1 together. The vendor with the highest score will be awarded the contract if responsible and responsive.” The results are as follows:

West Publishing Corporation -- 94 points

LexisNexis -- 89.7 points

Note that per Section 5.2 of the contract, the State accepted West Publishing's imposed user limit of 2,200 because it a reasonable limit and it was the same estimate of users provided by the State via Addendum #22033003.

There were no veteran-owned small businesses or disabled veteran-owned small businesses who submitted bids for this Contract.

Key Information

Notice Type:Contract Award Notice

Notice Expiration Date:06/27/2014

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:No

Relevant Category:General Services

Total Amount of Award:$3,247,332.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:Actual
Length of Initial Term:60
Contract Begin Date:07/01/2014
Contract End Date:06/30/2019
Renewal Terms:N/A


Number of Responding Bidders:2
Number of Unsuccessful Bidders:1
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Source Selection:IFB

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
West Publishing Corporation$3,247,332.000%0%

Notice Contact
Name: Jacob Johnson
Street Address:100 W. Randolph
Zip Code:60601
Phone: 312.814.6797
Fax Number:312.814.6886

Class Code

Class Codes:S350 Legal/Legislative Services
S400 Miscellaneous Services


NIGP Commodity/Service Code:


To download file(s), click on filename(s) located below. Not all Notices will have files to download.

File Attachments: