Reference Number: 22021262
Request ID:11-000000058146
Date First Offered04/08/2011
Title:DES Royal CopyStar Copier Maintenance Services

Agency Reference Number:12-C-02
Agency:DES - Employment Security
Purchasing Agency:DES - Employment Security
Purchasing Agency SPO:Robert Partridge

Status: Closed


Description and Specifications:
IDES is giving notice of its intent to award contract 12-C-02 for Royal CopyStar Copier Maintenance to Allpro Office Technology.

Key Information

Notice Type:Contract Award Notice

Notice Expiration Date:05/16/2011

Professional & Artistic:No
Small Business Set-Aside:No

Does this solicitation contain a BEP or DBE requirement?:No

Does this solicitation contain a Veteran requirement?:

Relevant Category:General Services

Total Amount of Award:$1,145,280.00 (Total Dollar Value Only/Includes Any Renewal Options)
Estimated/Actual Value Description:This is an estimated dollar value @$143,160.00 per year for initial 2year term and 6 renewal terms to include an annual cost for monthly maintenance at $68,160.00 and an estimated $75,000.00 annually for copier overages at rates of $80.00 per copier for monthly maintenance, $0.015 per copy for copy overages exceeding 7,000 copies, and $180.00 for emergency service rate.
Length of Initial Term:24
Contract Begin Date:07/01/2011
Contract End Date:06/30/2013
Renewal Terms:09/01/2013 through 06/30/2019 in 2-year renewal increments.


Number of Responding Bidders:2
Number of Unsuccessful Bidders:1
Total Number Awarded:1

Listing of All Bidders/Offerors Considered But Not Selected:
Electronic Risk Consultants, Inc offered monthly maintenance @ $123.25, monthly copier allowance @ 5,889 copies per copier, copy overage rate @ $0.021 per copy and emergency service rate @ $500.00 for an IDES estimated annual cost of $210,009.00 for maintenance and copier overages. Vendor estimated annual cost incorrectly and only included an annual cost for monthly maintenance of $210,018.00(2yrs).
Source Selection:IFB

Vendor(s) Selected for Award
Vendor NameAmount of Award BEP Goal % DBE Goal %
AllPro Office Technology$1,145,280.00

Notice Contact
Name: Eric Searcy
Street Address:33 S State
10th floor
Zip Code:60603
Phone: 312-793-9649
Fax Number:312-793-4875

Class Code

Class Codes:S410 Office Machine Repair and Maintenance Services


NIGP Commodity/Service Code:


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